Charity Auction by IDonate Tocharity.org

Silent auction bid sheets are the most important ingredient that helps to raise more funds. A bid sheet should contain the logo of your charitable organization, catalog number, description of the items to be auctioned, starting bid etc. You need to mention the minimum bid increment, which can help to avoid confusions. It is better to opt for the printed bid sheets, instead of using the hand written ones. You can use numbers, instead of using the names to make the competition sociable.

Creating bid sheets carefully can encourage great bidding and maximize your income. It is therefore worth to follow some simple rules to design a bid sheet properly.

·        Item description:

Silent auction bid sheets need to include the title of the item at the top. You should also give a number representing the auction category and individual number for bidders, which helps to trace the winning bidder easily. The description of the item should be brief and should include all the details that the bidder wants to know, before making a bid. If the details of the item are not clearly known, you can include the information like expiration dates, resale restrictions, price caps or any details included in the letter of the donor.

·        Item pricing:

The actual value of the item, the starting bid and the minimum increment should be clearly specified in the silent auction bid sheets. The price of the item should be high enough to maximize the value and the starting bid should be low enough to hinder the interest of the potential bidders. It is wise to specify the starting bid on the top line of the bid sheet. You need to give a grid for the donors in the bid sheet, so that they can write their names.

·        Enforce the cause of auction:

It is imperative to enforce the cause of the auction in the bid sheets. You need to put the name of your organization or the name of the event on the top of the bid sheets.

·        Give space to include the details of the bidders:

Silent auction bid sheets must have space for the bidder’s name, amount they bid and their contact details. Bid sheet is the most important tool of communication, which the bidders can use to make the bid they like.

Click here for a 14 day trial of our best selling Silent Auction Software!